"Standard Terms of Purchase","These Standard Terms of Purchase outline the conditions under which we procure goods, materials, and equipment from suppliers, manufacturers, and distributors. These terms apply to all purchase orders issued by our business.
1. Purchase Orders
All purchases must be supported by an official purchase order. Suppliers must confirm acceptance of the purchase order before dispatching goods. Any variation to a purchase order must be agreed to in writing.
2. Pricing and Charges
All pricing must be clearly stated and include GST where applicable. Additional charges such as freight, handling, or surcharges must be disclosed prior to invoicing. We reserve the right to dispute any undisclosed fees.
3. Product Quality and Compliance
All supplied products must:
- Be new, unused, and free from defects
- Match the specifications, model numbers, and descriptions provided
- Comply with Australian standards and regulatory requirements
- Include all necessary documentation, accessories, and components
Defective, damaged, or non‑compliant goods may be rejected at the supplier's expense.
4. Delivery Requirements
Suppliers must ensure:
- Goods are packaged securely to prevent damage
- Deliveries are made within agreed timeframes
- Tracking information is provided where applicable
Late deliveries may result in cancellation or rejection of goods. Risk of loss remains with the supplier until goods are received.
5. Inspection and Acceptance
All goods are subject to inspection upon arrival. Acceptance occurs only after verification of:
- Correct quantity
- Correct model and specifications
- Physical condition
- Compliance with the purchase order
We may reject goods that fail inspection. Rejected goods must be collected by the supplier at their cost.
6. Warranty Obligations
Suppliers must honour all manufacturer and supplier warranties. Warranty periods must be clearly stated. Faulty goods may be returned for repair, replacement, or credit in accordance with Australian Consumer Law.
7. Invoicing and Payment
Invoices must:
- Match the purchase order details
- Include correct pricing and GST
- Be issued only after goods have been delivered
Incorrect or incomplete invoices may be disputed. Payment terms commence only once a valid invoice is received.
8. Intellectual Property
Any documentation, software, or materials provided with products must be licensed appropriately. Suppliers warrant that goods do not infringe on any intellectual property rights.
9. Confidentiality
All pricing, product information, and commercial details shared between parties must remain confidential unless otherwise agreed in writing.
10. Termination of Purchase
We reserve the right to cancel a purchase order if:
- Goods are not delivered on time
- Goods do not meet required specifications
- The supplier breaches these terms
Any costs associated with supplier non‑compliance are the responsibility of the supplier.
11. Governing Law
These terms are governed by the laws of Australia. Any disputes will be resolved in accordance with Australian legal standards."